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Policy On Trading Names.

Purpose

This policy outlines the proper use and management of the trading names under which our company operates. The aim is to ensure consistency, legal compliance, and clear communication across all business operations.

Scope

This policy applies to all employees, contractors, and partners of the company, and it covers all internal and external communications, marketing materials, legal documents, and other relevant business activities.

Trading Names

The following trading names are officially recognized and approved for use within our company:

  1. Forgan Solutions (Main Trading Name)
  2. Forgan Solutions Ireland
  3. Forgan Group
  4. Forgan Holdings
  5. Forgan Scotland
  6. Forgan England
  7. Forgan Wales
  8. Forgan Spain
  9. McWilliam Munro Group
  10. DAP Group Partnership

Usage Guidelines

  1. Consistency: Always use the correct and full trading name as listed above in all official documents and communications. Avoid abbreviations, variations, or informal versions of the trading names.

  2. Legal Compliance: Ensure that the use of each trading name complies with local, national, and international laws and regulations. This includes but is not limited to, business registrations, tax filings, and marketing communications.

  3. Brand Representation: Use the appropriate trading name to represent the specific business unit or regional office accurately. For instance, use “Forgan Solutions Ireland” for activities specific to the Irish market.

  4. Marketing and Communication:

    • Ensure that all marketing materials (e.g., brochures, websites, social media) use the correct trading name.
    • All external communications (e.g., emails, business cards) should clearly state the relevant trading name to avoid confusion.
    • Any press releases or public statements must be approved by the marketing department to ensure correct use of the trading names.
  5. Internal Use:

    • Internal documents should reference the correct trading name to maintain consistency and clarity.
    • When discussing the company internally, use the correct trading name, especially in formal reports and presentations.
  6. Contracts and Legal Documents:

    • Ensure that all contracts, agreements, and legal documents use the precise trading name as registered.
    • Verify that the correct trading name is used in legal contexts to avoid any potential disputes or misunderstandings.
  7. Reporting and Documentation:

    • All financial and operational reports should reference the relevant trading name as per the business unit or regional entity.
    • Maintain clear records of which trading name is used in each context to ensure traceability and accountability.

Enforcement

Failure to adhere to this policy may result in disciplinary action, up to and including termination of employment or contract. It is the responsibility of each employee, contractor, and partner to familiarize themselves with and adhere to this policy.

Review

This policy will be reviewed annually and updated as necessary to ensure it remains relevant and effective. Any changes to the trading names or the introduction of new trading names will be communicated promptly to all relevant parties.

Contact

For questions or further information about this policy, please contact info@forganSolutions.com.